7 Picnic Planning Mistakes That Could Ruin a Perfect Day Outdoors

Don't Forget Ice Packs

Pack your picnic basket (or better yet, a cooler) with ice packs to keep everything fresh and safe, especially on hot days. “Temperature control on potentially hazardous food is essential,” says professional caterer John A. Kowalenko. “Keep all proteins—fish, meat, rice, potatoes, etc.—at a safe cold-holding temperature (41 degrees Fahrenheit) for as long as you can, and put out just before serving.”

When you unpack, Kowalenko suggests setting ice packs under a decorative towel and putting food containers or platters on top to help keep everything chilled. And if your ice packs are melting faster than expected, see if you can restock the ice.

Don't Neglect to Check the Forecast

Keith Davis, chef and owner of The Golden Pear Cafes and Catering Company, encourages looking ahead at the forecast to help plan a successful picnic. “Consider the temperature when planning your menu,” Davis says. “Offer cold, refreshing foods on hotter days, like fresh fruit salad, watermelon chunks, chicken salad, and grain salads.”

You may want to arrive early or move your meeting time to the early evening to avoid being out when the sun is at its strongest. “Plan your day to allow ample time to set up your picnic and enjoy your guests,” says Davis.

Skip Highly Perishable Foods

"The most common picnic mistake I see is bringing perishable food," shares chef Alex Bujoreanu. "I recommend using shelf-stable Spanish products as they pack intense flavor, travel well, and require minimal prep."

Bujoreanu's go-to? "A great selection to elevate any picnic would be cured meats such as jamón or chorizo, hard cheeses like aged Manchego, pickled vegetables and olives, a loaf of crusty bread, all paired with a bottle of albariño or tempranillo. This to me equals the perfect afternoon picnic."

Prevent Soggy Sandwiches

It's a simple, tried-and-true practice: "Avoid soggy sandwiches by storing your condiments on the side and applying just before eating,” says chef Joe Isidori of Arthur & Sons. “This way, the mustard or mayo doesn’t make your sandwich soggy.” 

Avoid Procrastination

Planning your picnic menu ahead of time prevents the stress of last-minute errands and ensures you can adhere to any dietary restrictions or allergies. To avoid bringing food others can't enjoy, ask guests before your picnic if they have any dietary requirements. Thinking about your menu ahead of time will also keep this leisure event appropriately leisurely.

Don't Sit Directly in the Sun

The discomfort of being in direct sunlight can lead you to shorten your outing. “On hot, sunny days, if you don’t have a tent, make sure you set up the buffet in the shade,” Davis recommends.

Don’t forget to keep coolers in the shade, too, for food safety best practices. “Make sure you have enough ice and cold beverages to refresh your guests,” adds Davis. 

Don't Forget Serving Utensils

Unless everything is portioned individually (also a good idea), don’t forget to pack extra serving pieces. “Touching ready-to-eat foods with your bare hands is a no-no,” says Davis. “Bring protective gloves and proper serving utensils.”

On that note, don’t forget an extra hand sanitizer or wet wipes to help keep everything sanitary.